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Companies misusing Malaysia’s ESD platform through false statements, forged documents or other violations will face a six-month freeze on new applications.
The Immigration Department of Malaysia (JIM) announced that, from 1 July 2025, companies using the Expatriate Services Division (ESD) platform may face a six-month cooling-off period if found to have committed serious compliance breaches in their expatriate applications.
This measure was introduced in response to a concerning rise in non-compliant submissions, as shared by the ESD in a statement.
The cooling-off period will apply to ESD accounts involved in misconducts, including:
- Submitting false reports or statements,
- Falsifying or misrepresenting information,
- Using forged or fraudulent documents, and
- Any other form of misuse or abuse of the ESD system.
Accounts found to be involved in misconduct will be suspended from submitting new applications or appeals for six months. This cooling-off period will enable a thorough review of the company’s compliance history, governance practices, and overall integrity. After six months, the company’s eligibility to resume application activities will be reassessed based on the review’s findings. Further action may follow if serious or repeated breaches are identified.
Companies are urged to exercise due diligence and maintain high standards of accuracy, transparency, and honesty in all submissions made through the ESD online platform. They are also encouraged to review their expatriate application processes and internal controls to ensure full compliance with ESD requirements.
The Immigration Department of Malaysia said it remains committed to supporting the country’s talent ecosystem by ensuring a secure, transparent, and accountable expatriate management process.
For more information, companies are advised to check out the FAQ section on the ESD portal.
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